{"id":20542,"date":"2021-11-09T02:02:00","date_gmt":"2021-11-09T02:02:00","guid":{"rendered":"https:\/\/sagaciousresearch.com\/blog\/?p=20542"},"modified":"2023-04-04T11:53:51","modified_gmt":"2023-04-04T11:53:51","slug":"frame-an-office-action-response-to-avoid-new-sheet","status":"publish","type":"post","link":"https:\/\/sagaciousresearch.com\/blog\/frame-an-office-action-response-to-avoid-new-sheet","title":{"rendered":"How to Frame An Office Action Response to Avoid New Sheet"},"content":{"rendered":"\n<p>An office action (OA) is an official letter sent by the country&#8217;s jurisdiction in which you have applied for a patent or trademark registration. An OA consists of the legal problems with your trademark or patent application. It needs to be resolved to register your trademark or patent. While introducing a new drawing to explain some additional things about the patent, there is a need to add a new sheet in OA. Similarly, when we are splitting the drawings for the sake of clarity, it accidentally leads to a new sheet in OA. The new sheet thus added and the information introduced in it may lead to further delay in patent examination and lead to more office action.<\/p>\n\n\n\n<p>The following article discusses the points which can be helpful to avoid new sheet requirements.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-69db37934891d\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-69db37934891d\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/sagaciousresearch.com\/blog\/frame-an-office-action-response-to-avoid-new-sheet\/#Effective_Office_Action_Responses_to_Prevent_New_Sheet\" >Effective Office Action Responses to Prevent New Sheet<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/sagaciousresearch.com\/blog\/frame-an-office-action-response-to-avoid-new-sheet\/#Introduction_of_New_Matter\" >Introduction of New Matter<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/sagaciousresearch.com\/blog\/frame-an-office-action-response-to-avoid-new-sheet\/#Conclusion\" >Conclusion<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/sagaciousresearch.com\/blog\/frame-an-office-action-response-to-avoid-new-sheet\/#Having_Queries_Contact_Us_Now\" >Having Queries? Contact Us Now!<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Effective_Office_Action_Responses_to_Prevent_New_Sheet\"><\/span>Effective Office Action Responses to Prevent New Sheet<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Office Action is at times inevitable and often leads to the beginning of building a robust patent portfolio system. Therefore, it is prudent to respond to office action precisely and succinctly. The action will simplify the answer and reduce the probability of requiring a new sheet to address the issue raised by the patent examiner. There are 5- practical steps (shown in Image 1) for an effective response to an office action to avoid new sheets.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img fetchpriority=\"high\" decoding=\"async\" width=\"522\" height=\"435\" src=\"https:\/\/sagaciousresearch.com\/blog\/wp-content\/uploads\/2021\/11\/1-18.png\" alt=\"\" class=\"wp-image-20547\" srcset=\"https:\/\/sagaciousresearch.com\/blog\/wp-content\/uploads\/2021\/11\/1-18.png 522w, https:\/\/sagaciousresearch.com\/blog\/wp-content\/uploads\/2021\/11\/1-18-300x250.png 300w\" sizes=\"(max-width: 522px) 100vw, 522px\" \/><\/figure>\n<\/div>\n\n\n<p><strong>Step 1: Provide detailed description of all the parts<\/strong>: All the parts of the drawing or illustrations must be clearly described in response to the office action without addition of a new terminology and matter. The detailed description can be either the text or components in the drawing. Detailed description eliminates the probability of future complications and possibility of another office action.<\/p>\n\n\n\n<p><strong>Step 2: Complete all amendments to office action on time: <\/strong>Any amendment in response to theoffice action should be done within the stipulated time period. Timely response ensures no future office actions will require additional new sheets to explain the issue at the front.&nbsp;<\/p>\n\n\n\n<p><strong>Step 3: Clearly mention description of all the parts in amendment:<\/strong> The amendment sheet must explain all the parts of the drawing or text crisply and clearly. Rather than focusing on length, care should be taken to explain the parts in short and precise ways.<\/p>\n\n\n\n<p><strong>Step 4: Refrain from introducing new matters that may lead to new sheets: <\/strong>While responding to an office action, it is always tempting to add some new matters for better explanation. However, you should avoid it as far as possible. New matters not only require new sheets but can also increase the chances of receiving another office action for new term explanation.<\/p>\n\n\n\n<p><strong>Step 5: The Figure description should be generic enough:<\/strong> The description of the figure should always be generic, highlighting only the matters related to the drawing. The description on its own should not lead to information beyond the drawing and illustrations, as it may lead to new sheets for explaining additional matters. Generally speaking, new sheet is required to explain the new matter. Therefore, the ideal approach would be to avoid the new matter altogether by filing the patent application diligently.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Introduction_of_New_Matter\"><\/span>Introduction of New Matter<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>New matter is a type of matter which was not described while filing the patent. Hence, anything other than original information, whether it\u2019s a new figure or a new part is considered as new matter in OA. It is all about the patent specification before filing. You must pay attention to the specification and disclose all the possible claim variations so that you anticipate its usage during prosecution. The key here is to stick to the original patent specification as filed. So we cannot add new matter to the already filed application but rather a second application can be filed that is linked to the first one, to introduce new matter.<\/p>\n\n\n\n<p>Here is an example of OA which can lead to the introduction of a new matter.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"608\" height=\"514\" src=\"https:\/\/sagaciousresearch.com\/blog\/wp-content\/uploads\/2021\/11\/1-20.png\" alt=\"\" class=\"wp-image-20550\" srcset=\"https:\/\/sagaciousresearch.com\/blog\/wp-content\/uploads\/2021\/11\/1-20.png 608w, https:\/\/sagaciousresearch.com\/blog\/wp-content\/uploads\/2021\/11\/1-20-300x254.png 300w\" sizes=\"(max-width: 608px) 100vw, 608px\" \/><figcaption class=\"wp-element-caption\"><strong>Figure 1: Example of OA that can lead to introduction of new matter<\/strong><\/figcaption><\/figure>\n<\/div>\n\n\n<p>In the above figure, the objection is for the insufficient line quality of the design. If we add one extra line or we disturb the shape of the product, it will lead to another OA. Similarly, adding one more image to clearly explain this will lead to new sheet in OA. So stick to the original file specification and the objections in OA to avoid introducing new matter or sheet to the OA.<\/p>\n\n\n\n<p>The solution to this figure is attached below. In the figure, we have prepared the drawing so that all lines can be clearly visible without introducing any extra new line or any new matter.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"520\" height=\"422\" src=\"https:\/\/sagaciousresearch.com\/blog\/wp-content\/uploads\/2021\/11\/1-21.png\" alt=\"\" class=\"wp-image-20551\" srcset=\"https:\/\/sagaciousresearch.com\/blog\/wp-content\/uploads\/2021\/11\/1-21.png 520w, https:\/\/sagaciousresearch.com\/blog\/wp-content\/uploads\/2021\/11\/1-21-300x243.png 300w\" sizes=\"(max-width: 520px) 100vw, 520px\" \/><figcaption class=\"wp-element-caption\"><strong>Figure 2: How Lines should be represented without an extra line or new figure<\/strong><\/figcaption><\/figure>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>By following the five effective steps discussed above, one can prevent the need for a new matter that can lead to new sheets. A timely and effective response to office action can prevent unnecessary delay in patent examination and finalization. It is a wise business strategy to outsource the work of office action responses to subject-matter-experts.<\/p>\n\n\n\n<p>Sagacious IP\u2019s team of professional Patent Illustrators are adept at all types of patent drawings, such as, design patent drawings, utility patent drawings, trademark patent drawings etc. The range of domains include Mechanical, Medical, Electrical, etc. as per the rules and regulations that meet the standard and specifications for USPTO, PCT, EPO and various other patent offices. We follow all the guidelines and regulations of different jurisdictions to avoid office action on drawings. We also help in resolving all types of issues mentioned in the office action.<\/p>\n\n\n\n<p>Our expertise lies in preparing all types of drawings &#8211; from rough sketches, images or even through verbal instructions, to deliver the drawings in different formats such as .PDF, .JPG, .PNG. We can also deliver source files if requested by the client and ensure end-to-end confidentiality and security of all data entrusted to us. Click <a href=\"https:\/\/sagaciousresearch.com\/patent-drawings-illustrations\">here<\/a> to know more about our service.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Rishabh Arora (Illustration) and the Editorial Team<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Having_Queries_Contact_Us_Now\"><\/span>Having Queries? Contact Us Now!<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<script type=\"text\/javascript\">\n\/* <![CDATA[ *\/\nvar gform;gform||(document.addEventListener(\"gform_main_scripts_loaded\",function(){gform.scriptsLoaded=!0}),document.addEventListener(\"gform\/theme\/scripts_loaded\",function(){gform.themeScriptsLoaded=!0}),window.addEventListener(\"DOMContentLoaded\",function(){gform.domLoaded=!0}),gform={domLoaded:!1,scriptsLoaded:!1,themeScriptsLoaded:!1,isFormEditor:()=>\"function\"==typeof InitializeEditor,callIfLoaded:function(o){return!(!gform.domLoaded||!gform.scriptsLoaded||!gform.themeScriptsLoaded&&!gform.isFormEditor()||(gform.isFormEditor()&&console.warn(\"The use of gform.initializeOnLoaded() is deprecated in the form editor context and will be removed in Gravity Forms 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id='input_203_17' class='large gfield_select'    aria-required=\"true\" aria-invalid=\"false\" ><option value='' >Please Select Country<\/option><option value='United States' >United States<\/option><option value='Canada' >Canada<\/option><option value='United Kingdom' >United Kingdom<\/option><option value='China' >China<\/option><option value='India' >India<\/option><option value='North Korea' >North Korea<\/option><option value='South korea' >South korea<\/option><option value='United Arab Emirates' >United Arab Emirates<\/option><option value='Afghanistan' >Afghanistan<\/option><option value='Albania' >Albania<\/option><option value='Algeria' >Algeria<\/option><option value='Andorra' >Andorra<\/option><option value='Angola' >Angola<\/option><option value='Antigua and Barbuda' >Antigua and Barbuda<\/option><option value='Argentina' >Argentina<\/option><option value='Armenia' >Armenia<\/option><option value='Australia' >Australia<\/option><option value='Austria' >Austria<\/option><option value='Azerbaijan' >Azerbaijan<\/option><option value='The Bahamas' >The Bahamas<\/option><option value='Bahrain' >Bahrain<\/option><option value='Bangladesh' >Bangladesh<\/option><option value='Barbados' >Barbados<\/option><option value='Belarus' >Belarus<\/option><option value='Belgium' >Belgium<\/option><option value='Belize' >Belize<\/option><option value='Benin' >Benin<\/option><option value='Bhutan' >Bhutan<\/option><option value='Bolivia' >Bolivia<\/option><option value='Bosnia and Herzegovina' >Bosnia and Herzegovina<\/option><option value='Botswana' >Botswana<\/option><option value='Brazil' >Brazil<\/option><option value='Brunei' >Brunei<\/option><option value='Bulgaria' >Bulgaria<\/option><option value='Burkina Faso' >Burkina Faso<\/option><option value='Burundi' >Burundi<\/option><option value='Cabo Verde' >Cabo Verde<\/option><option value='Cambodia' >Cambodia<\/option><option value='Cameroon' >Cameroon<\/option><option value='Central African Republic' >Central African Republic<\/option><option value='Chad' >Chad<\/option><option value='Chile' >Chile<\/option><option value='Colombia' >Colombia<\/option><option value='Comoros' >Comoros<\/option><option value='Congo' >Congo<\/option><option value='Costa Rica' >Costa Rica<\/option><option value='C\u00f4te d\u2019Ivoire' >C\u00f4te d\u2019Ivoire<\/option><option value='Croatia' >Croatia<\/option><option value='Cuba' >Cuba<\/option><option value='Cyprus' >Cyprus<\/option><option value='Czech Republic' >Czech Republic<\/option><option value='Denmark' >Denmark<\/option><option value='Djibouti' >Djibouti<\/option><option value='Dominica' >Dominica<\/option><option value='Dominican Republic' >Dominican Republic<\/option><option value='East Timor (Timor-Leste)' >East Timor (Timor-Leste)<\/option><option value='Ecuador' >Ecuador<\/option><option value='Egypt' >Egypt<\/option><option value='El Salvador' >El Salvador<\/option><option value='Equatorial Guinea' >Equatorial Guinea<\/option><option value='Eritrea' >Eritrea<\/option><option value='Estonia' >Estonia<\/option><option value='Eswatini' >Eswatini<\/option><option value='Ethiopia' >Ethiopia<\/option><option value='Fiji' >Fiji<\/option><option value='Finland' >Finland<\/option><option value='France' >France<\/option><option value='Gabon' >Gabon<\/option><option value='The Gambia' >The Gambia<\/option><option value='Georgia' >Georgia<\/option><option value='Germany' >Germany<\/option><option value='Ghana' >Ghana<\/option><option value='Greece' >Greece<\/option><option value='Grenada' >Grenada<\/option><option value='Guatemala' >Guatemala<\/option><option value='Guinea' >Guinea<\/option><option value='Guinea-Bissau' >Guinea-Bissau<\/option><option value='Guyana' >Guyana<\/option><option value='Haiti' >Haiti<\/option><option value='Honduras' >Honduras<\/option><option value='Hungary' >Hungary<\/option><option value='Iceland' >Iceland<\/option><option value='Indonesia' >Indonesia<\/option><option value='Iran' >Iran<\/option><option value='Iraq' >Iraq<\/option><option value='Ireland' >Ireland<\/option><option value='Israel' >Israel<\/option><option value='Italy' >Italy<\/option><option value='Jamaica' >Jamaica<\/option><option value='Japan' >Japan<\/option><option value='Jordan' >Jordan<\/option><option value='Kazakhstan' >Kazakhstan<\/option><option value='Kenya' >Kenya<\/option><option value='Kiribati' >Kiribati<\/option><option value='Kosovo' >Kosovo<\/option><option value='Kuwait' >Kuwait<\/option><option value='Kyrgyzstan' >Kyrgyzstan<\/option><option value='Laos' >Laos<\/option><option value='Latvia' >Latvia<\/option><option value='Lebanon' >Lebanon<\/option><option value='Lesotho' >Lesotho<\/option><option value='Liberia' >Liberia<\/option><option value='Libya' >Libya<\/option><option value='Liechtenstein' >Liechtenstein<\/option><option value='Lithuania' >Lithuania<\/option><option value='Luxembourg' >Luxembourg<\/option><option value='Madagascar' 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Zealand<\/option><option value='Nicaragua' >Nicaragua<\/option><option value='Niger' >Niger<\/option><option value='Nigeria' >Nigeria<\/option><option value='North Macedonia' >North Macedonia<\/option><option value='Norway' >Norway<\/option><option value='Oman' >Oman<\/option><option value='Pakistan' >Pakistan<\/option><option value='Palau' >Palau<\/option><option value='Panama' >Panama<\/option><option value='Papua New Guinea' >Papua New Guinea<\/option><option value='Paraguay' >Paraguay<\/option><option value='Peru' >Peru<\/option><option value='Philippines' >Philippines<\/option><option value='Poland' >Poland<\/option><option value='Portugal' >Portugal<\/option><option value='Qatar' >Qatar<\/option><option value='Romania' >Romania<\/option><option value='Russia' >Russia<\/option><option value='Rwanda' >Rwanda<\/option><option value='Saint Kitts and Nevis' >Saint Kitts and Nevis<\/option><option value='Saint Lucia' >Saint Lucia<\/option><option value='Saint Vincent and the 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